Privacy Policy
V-ART Virtual Gallery
Website: https://start-vart.com
Last updated: 16 October 2026
1. Introduction
Welcome to V-ART Virtual Gallery.
V-ART Virtual Gallery is an independent cultural and artistic project dedicated to poster art, virtual exhibitions and the preservation of artistic activities.
We respect the privacy of our visitors, artists, curators and collaborators.
This Privacy Policy explains how personal data is collected, processed, stored and protected in connection with the website https://start-vart.com.
We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR), applicable Polish data protection legislation and relevant electronic communications laws.
This Privacy Policy applies to all publicly accessible pages and features of V-ART Virtual Gallery.
2. Data Controller
The controller responsible for processing personal data through this website is:
Artur Braun-Nowak
Individual responsible for V-ART Virtual Gallery
Email: braunnowak@gmail.com
Website: https://start-vart.com
For any questions concerning your privacy, personal data or the exercise of your rights under the GDPR, please contact the Data Controller by email.
Correspondence arrangements other than email may be requested using the contact details above.
3. Personal Data We Collect
Depending on your interaction with our website, we may process different categories of personal data.
3.1 Technical and browsing information
When you visit V-ART Virtual Gallery, technical information may be processed automatically, including:
- IP address;
- browser type and version;
- operating system and device information;
- requested pages and resources;
- date and time of access;
- technical error reports;
- server access and security logs;
- information necessary for the proper functioning and security of the website.
3.2 Email correspondence
When you contact us by email, we may process:
- your email address;
- your name, if provided;
- the contents of your message;
- attachments and any other information you voluntarily provide.
3.3 Information about artists, curators and contributors
V-ART Virtual Gallery presents and documents artworks, artists, curators and historical exhibitions.
For these purposes, we may process and publish professional information including:
- first and last names;
- countries or nationalities;
- professional biographies;
- photographs and portraits;
- artwork titles, images and descriptions;
- artistic achievements;
- participation in exhibitions;
- curatorial responsibilities;
- professional websites and relevant links.
Information is primarily provided by:
- Artists who submit their personal and professional information directly.
- Curators who provide information concerning their exhibitions and participating artists.
- Exhibition organisers who collect and provide materials from participating artists and inform them about the intended purpose of their use.
Information may also come from documentation associated with exhibitions and previous artistic activities.
We aim to ensure that published information is relevant, accurate and appropriate for cultural and archival purposes.
Where personal information is obtained indirectly, we assess the applicable transparency requirements under Article 14 GDPR.
4. Purposes and Legal Bases of Processing
We process personal data only where an appropriate legal basis exists.
4.1 Operation and security of the website
Technical information is processed to ensure the proper operation, maintenance, security and availability of V-ART Virtual Gallery.
Legal basis: Article 6(1)(f) GDPR — legitimate interests in operating and protecting the website.
4.2 Responding to enquiries
Information provided through email correspondence is processed to respond to questions, requests and proposals for cooperation.
Legal basis: Article 6(1)(f) GDPR — legitimate interests in managing correspondence, or Article 6(1)(b) GDPR where processing is necessary to take steps prior to entering into a contract.
4.3 Website analytics
Subject to the applicable consent requirements, we use Google Analytics to understand how visitors interact with the website and to improve its content and functionality.
Legal basis: Article 6(1)(a) GDPR — consent.
4.4 External multimedia content
Some exhibitions include content hosted by external platforms, including YouTube and Kuula.
Where required, these services are activated only after the visitor provides the relevant consent.
Legal basis: Article 6(1)(a) GDPR — consent.
4.5 Artistic and historical documentation
We process professional and biographical information concerning artists, curators and contributors to:
- identify creators and properly attribute artworks;
- document participation in exhibitions;
- acknowledge curatorial work;
- present artistic achievements;
- maintain an archive of historical exhibitions and cultural activities.
Legal basis: Article 6(1)(f) GDPR — legitimate interests in documenting and preserving cultural and artistic activities, subject to the rights and freedoms of the individuals concerned.
Where appropriate, other legal bases, including consent or contractual necessity, may apply to particular processing activities.
4.6 Legal obligations and claims
Where necessary, information may be processed to comply with legal requirements or establish, exercise or defend legal claims.
Legal basis: Article 6(1)(c) or Article 6(1)(f) GDPR, as applicable.
5. Cookies and Similar Technologies
V-ART Virtual Gallery uses cookies and similar technologies to support website functionality, manage privacy preferences, analyse website usage where permitted and display external multimedia content.
We use Complianz as our consent management platform.
Cookies and related technologies are divided into the following categories.
5.1 Necessary technologies
Necessary technologies support essential website functions, security and the management of privacy preferences.
Where legally permitted, these technologies may operate without additional consent.
5.2 Statistics
With your consent, Google Analytics may be used to collect statistical information about website usage.
5.3 External content
Some exhibitions include videos or virtual tours hosted by external providers such as YouTube and Kuula.
These services may process technical information and use cookies or similar technologies when their embedded content is activated.
Where required, external content remains blocked until the relevant consent is given.
5.4 Managing your preferences
Visitors may accept, reject or customise optional technologies using our cookie consent interface.
Consent may be withdrawn at any time through the Cookie Settings option available on the website.
Withdrawal of consent does not affect the lawfulness of processing carried out before its withdrawal.
Further details about individual cookies, purposes, providers and retention periods are available in our separate Cookie Policy.
6. Google Analytics
V-ART Virtual Gallery uses Google Analytics 4, integrated with WordPress through Site Kit by Google.
Google Analytics helps us understand general website usage, including page visits, interactions and visitor engagement.
Depending on the visitor’s consent and the technical configuration, Google Analytics may process information including:
- online identifiers;
- device and browser information;
- page views and interactions;
- approximate location information derived from technical signals;
- other technical information associated with website usage.
We use Complianz and Google Consent Mode to manage and communicate consent preferences to supported Google services.
Depending on the implementation of Google Consent Mode, limited consent-related signals may be transmitted to Google even when analytics consent has not been granted.
The data retention setting for relevant event-level and user-level data in our Google Analytics 4 property is 14 months.
This setting does not necessarily apply to all information processed by Google, including certain aggregated reports and data governed by separate Google retention arrangements.
More information about Google’s data processing practices is available at:
7. Google Search Console
We use Google Search Console to monitor the visibility, indexing and technical performance of our website in Google Search.
Google Search Console provides information about search queries, impressions, clicks and indexing status.
Connecting our website to Google Search Console does not, by itself, install tracking cookies on visitors’ devices.
8. YouTube Videos
Some exhibitions and pages include videos hosted by YouTube, a service provided by Google.
When embedded YouTube content is activated, your browser may connect to Google’s servers.
Google may receive technical information, such as your IP address, browser information and details of the requested content, and may use cookies or similar technologies in accordance with its privacy practices.
Our website is configured to block embedded YouTube content until the relevant consent is provided.
Google’s Privacy Policy:
9. Kuula Virtual Tours
Some exhibitions presented by V-ART Virtual Gallery include virtual tours hosted by Kuula.
These may include historical exhibitions originally prepared or published using Kuula’s services.
When you enable such content, your browser connects to Kuula’s infrastructure.
Kuula may process technical information, such as IP addresses, device characteristics and interactions with embedded content, in accordance with its own privacy practices.
Our website is configured to block embedded Kuula content until the relevant consent is provided.
Further information about Kuula is available at:
10. V-ART Virtual Tours and Artwork Galleries
V-ART Virtual Gallery also provides its own interactive virtual tours and digital artwork presentations.
These features may include:
- 360-degree panoramic photographs;
- navigation between virtual scenes;
- interactive information points;
- artwork descriptions;
- artist and curator profiles;
- high-resolution images;
- digital exhibition documentation.
Our own virtual tour functionality does not inherently require advertising or behavioural profiling.
Technical information necessary to load and display these features may be processed for the operation of the website.
If a virtual tour includes third-party content, the relevant provisions of this Privacy Policy apply.
11. Hosting and Website Infrastructure
V-ART Virtual Gallery is built using WordPress and is hosted by SEOHOST, a hosting service provider operating in Poland.
The hosting infrastructure may process technical data necessary to deliver and protect the website, including:
- IP addresses;
- server access logs;
- requested resources;
- timestamps;
- technical error information;
- data associated with server performance and security.
Such information may be processed for website availability, technical diagnostics, prevention of unauthorised access and investigation of security incidents.
The retention of server logs depends on the applicable hosting configuration, operational needs, security requirements and the provider’s relevant data retention arrangements.
Our website uses HTTPS and appropriate technical and organisational measures intended to protect information from unauthorised access, alteration, loss or disclosure.
Further information about SEOHOST’s privacy practices is available at:
12. Social Media
V-ART Virtual Gallery maintains public profiles on social media platforms.
Instagram:
https://www.instagram.com/vartvirtualgallery/
Facebook:
https://www.facebook.com/virtualgalleryvart/
YouTube:
https://www.youtube.com/@v-artvirtualgallery6540
The website contains links to these profiles.
Clicking a social media link redirects you to an external service whose operator processes personal data in accordance with its own privacy policies.
Standard links to social media platforms do not, by themselves, require embedded social media tracking technology on our website.
13. Recipients of Personal Data
Personal data may be made available to authorised persons and service providers where necessary for the purposes described in this Privacy Policy.
Depending on the circumstances, these may include:
- hosting and infrastructure providers;
- authorised website administrators;
- technical maintenance providers;
- Google, in connection with its services;
- Kuula, when its embedded content is enabled;
- other service providers involved in the operation of the website;
- competent public authorities where disclosure is required by law.
We do not sell visitors’ personal data.
14. International Data Transfers
Certain external service providers, including Google and providers of embedded multimedia content, may process personal data outside the European Economic Area.
Where international transfers take place, they must rely on an appropriate legal mechanism under the GDPR, such as an applicable adequacy decision or appropriate safeguards, including standard contractual clauses where required.
Information about specific providers’ international data transfer arrangements can be found in their respective privacy documentation.
15. Data Retention
Personal data is retained only for as long as necessary to fulfil the purposes for which it was processed, unless a longer period is required or justified by applicable law.
Retention is determined according to the following categories and criteria.
15.1 Contact correspondence
Information provided through email correspondence is retained for the period necessary to respond to an enquiry, manage any resulting cooperation and, where justified, establish, exercise or defend legal claims.
15.2 Google Analytics
The retention setting for relevant event-level and user-level data in our Google Analytics 4 property is 14 months.
Other analytics information may be subject to different retention mechanisms under Google’s applicable service arrangements.
15.3 Server and security logs
Server and security logs are retained according to the hosting provider’s operational arrangements and for periods justified by technical maintenance, diagnostics, website security and applicable legal requirements.
15.4 Cookie consent preferences
Information concerning cookie preferences and consent records is retained according to the configuration of our consent management system and relevant legal requirements.
Further details are available in our Cookie Policy.
15.5 Artist and curator information
Professional and biographical information associated with artists, curators and contributors may be retained for as long as it remains necessary and relevant to the legitimate purpose of documenting artistic activities, attributing artworks and maintaining V-ART Virtual Gallery’s historical archive.
This processing is subject to applicable data protection rights and periodic assessment of the continuing validity of the relevant legal basis.
Where personal data is no longer necessary and there is no valid legal basis for further processing, it will be deleted or anonymised, as appropriate.
16. Your Rights Under the GDPR
Subject to the conditions and limitations established by applicable law, you may have the right to:
- access your personal data;
- request the correction of inaccurate or incomplete data;
- request erasure of personal data;
- request restriction of processing;
- object to processing based on legitimate interests;
- request data portability where applicable;
- withdraw consent at any time where processing is based on consent;
- lodge a complaint with a competent data protection supervisory authority.
To exercise your rights, please contact:
Artur Braun-Nowak
Email: braunnowak@gmail.com
We will respond to requests within the time limits established by applicable data protection law.
You also have the right to lodge a complaint with the Polish supervisory authority:
President of the Personal Data Protection Office
(Prezes Urzędu Ochrony Danych Osobowych)
Website: https://uodo.gov.pl/
17. Information Concerning Artists and Curators
V-ART Virtual Gallery is dedicated to documenting and presenting artistic achievements, exhibitions and curatorial activities.
Artists, curators and other contributors whose personal information appears on the website may contact us regarding:
- inaccurate biographical information;
- changes to professional details;
- incorrect artwork attribution;
- information about exhibition participation;
- requests to update or review published personal information;
- the exercise of applicable rights under data protection law.
Where information has been provided by exhibition organisers or curators, we take into account the circumstances of its collection and any applicable obligations under Article 14 GDPR.
Requests concerning copyright, artwork reproduction or image rights may require separate consideration from requests concerning personal data.
18. Data Security
We take reasonable technical and organisational measures to protect personal data processed through the website.
These measures may include:
- encrypted connections using HTTPS;
- restricted access to website administration;
- software updates;
- appropriate access permissions;
- backups;
- hosting security mechanisms.
However, no method of internet transmission or electronic storage can guarantee absolute security.
19. Children
V-ART Virtual Gallery is a cultural and artistic website intended for a general audience.
We do not intentionally collect personal data directly from children for advertising profiling or targeted marketing purposes.
If you believe that personal information relating to a child has been processed inappropriately, please contact us.
20. Automated Decision-Making
We do not use personal data collected through this website to make solely automated decisions that produce legal or similarly significant effects within the meaning of Article 22 GDPR.
21. External Websites
Our website may contain links to independent third-party websites, including those of artists, museums, cultural institutions and social media services.
We are not responsible for the privacy practices of these independently operated websites.
Visitors are encouraged to review their respective privacy policies.
22. Providing Personal Data
Providing personal information through email correspondence is voluntary.
However, we may be unable to respond to an enquiry if you do not provide sufficient contact information.
Certain technical information is necessary to establish a connection with our website and deliver its content.
Consent to optional analytics or external multimedia content is not required to access the remaining content of V-ART Virtual Gallery.
23. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in the website, technical services, data processing practices or applicable legal requirements.
The current version will be published on this page with its revision date.
Where required by law, additional information will be provided or renewed consent will be requested.
24. Contact
For questions about this Privacy Policy or the processing of your personal data, please contact:
Artur Braun-Nowak
Email: braunnowak@gmail.com
Website: https://start-vart.com
We aim to respond to privacy-related enquiries within the time limits required by applicable data protection law.